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Public Higher Education Bulletin

 
University of Illinois at Urbana-Champaign
RFP #1JJJ1119
Request for Proposal: Automated Ticket Management System
Renewal Info
Published Friday April 26, 2019
Renewal entered into with:
Vendor: Paciolan, Inc.
Amount: An estimated $900,000
Renewal: 2nd of 2, 7/1/2019 through 6/30/2021
Pricing Changes: 
None.
Service/Product Changes: 
None.
Potential Future Renewals: None
Comments: The University has complied with Section 8(i)(a)(b) of the BEP Act.
The State Purchasing Officer for this procurement is now Bridget McHatton.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Wednesday November 15, 2017
Vendor: Paciolan, Inc.
Change Order Amount: $186,796.21

Original amounts were estimated based on historical usage. This is considered an indefinite quantity contract as payment is a surcharge per ticket as indicated in the RFP proposal. As this is an indefinite quantity contract, this notice is for transparency purposes in accordance with ILAC 4.2055(g).
The buyer for this procurement is now Megan Wells, (217) 333-3561.
The State Purchasing Officer for this procurement is now Aaron M. Finder.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday May 5, 2017
Renewal entered into with:
Vendor: Paciolan, Inc.
Amount: An estimated $700,000
Renewal: 1st of 2, 7/1/2017 through 6/30/2019
Pricing Changes: 
None.
Service/Product Changes: 
None.
Potential Future Renewals: $700,000
This renewal corrects and replaces the renewal posted below on March 23, 2017.
The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Thursday March 23, 2017
Renewal entered into with:
Vendor: Paciolan, Inc.
Amount: An estimated $333,000
Renewal: 1st of 2, 7/1/2017 through 6/30/2019
Pricing Changes: 
None.
Service/Product Changes: 
None.
Potential Future Renewals: $350,000
The buyer for this procurement is now Megan Wells, (217) 333-3561.
The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Wednesday February 15, 2012
Awarded to:
Vendor: Paciolan, Inc., Irvine, CA
Amount: An estimated $1,085,038
Terms:
An estimated start date of 7/1/2012 through 6/30/2017
Renewals:
2 two-year
Potential Future Renewals: $664,368
Number of Unsuccessful, Responsive Respondents: 1
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday May 19, 2011
Amendment# 4 is to clarify questions posed by Vendors.
This notice has been modified
Published Tuesday May 17, 2011
The bid opening date has been changed to May 31, 2011 at 2:00pm local time. Also, Amendment #3 is to clarify questions posed by Vendors
This notice has been modified
Published Monday May 16, 2011
Amendment #2 is to clarify questions and answers posed by Vendors for the request for proposal 1JJJ1119. Also, attached is the requirements table in a excel spreadsheet.
This notice has been modified
Published Friday May 6, 2011
Amendment #1 is to provide information regarding the optional pre-proposal conference call scheduled for May 10, 2011 at 11:00 am local time.
First published Wednesday, April 27, 2011
Sealed proposals will be accepted below until 2:00 PM, Tuesday May 31, 2011:
At the following address:
Purchasing Division
616 E. Green Street, Suite 212, MC-364
Champaign, IL 61820
The University will hold an optional pre-proposal conference call on May 10, 2011 11:00 am local time. The contact information for the conference call will be posted as an amendment no later than May 4, 2011.

For additional information, contact:
Justin Johnston
University of Illinois
OBFS Purchasing Division
616 E. Green St, Ste 212 MC 364
Champaign, IL 61820
Phone: (217) 333-6261
FAX: (217) 239-6877
Submit 3 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 1JJJ1119.pdf (363 KB)
  • 1JJJ1119amendment1.pdf (83 KB)
  • 1JJJ1119amendment2.pdf (782 KB)
  • 1JJJ1119amendment3.pdf (390 KB)
  • 1JJJ1119amendment4.pdf (470 KB)
  • 1JJJ1119RequirmentsTable.xls (63 KB)