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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
Bid #1MDG1901
Invitation for Bid: Furnish and Install Studio Production Equipment
Award Info Published Friday December 14, 2018
Awarded to:
Vendor: Heartland Video Systems, Inc., Plymouth, WI
Amount: An estimated $475,751.49
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 1
The State Purchasing Officer for this procurement is now Bridget McHatton.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday October 9, 2018
The purpose of this Amendment(A3) is to provide an updated Exhibit 1 WILL Upgrade Pricing document (please be sure to use the updating pricing document 1MDG1901 Exhibit 1Revised WILL Upgrade Pricing) and answer Vendor questions.
This notice has been modified
Published Monday October 1, 2018
Amendment 2 (A2): The purpose of this amendment is to change the IFB opening date.
This notice has been modified
Published Monday September 17, 2018
Amendment 1 (A1): The purpose of this amendment is to change the IFB opening date, change the vendor questions due date and add an additional facility site visit.
First published Monday, August 27, 2018
Sealed bids will be accepted at the address below until 2:00 PM, Tuesday October 16, 2018:

Purchasing Division
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820

The University of Illinois, Department of Public Media provides high-quality educational/informative programming for TV in Central Illinois and on the worldwide web. The University requires replacement of analog video equipment with High Definition studio production and video equipment for Illinois Public Media that meets the specified criteria. This is a turnkey system which includes installation, integration, warranty and training will be provided by the vendor.

For additional information, contact:
Michelle Griffen
Phone: (217) 244-8770
State Purchasing Officer - Aaron M. Finder
The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

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Specification Documents
  • 1MDG1901EquipmentandSpacePhotos.pdf (1 MB)
  • 1MDG1901Exhibit1-WILLUpgradePricing.xlsx (13 KB)
  • 1MDG1901Exhibit1Revised-WILLUpgradePricing.xlsx (13 KB)
  • Exhibit2-RemovedEquipment.xlsx (11 KB)
  • IFB1MDG1901A1.pdf (412 KB)
  • IFB1MDG1901A2.pdf (442 KB)
  • IFB1MDG1901A3.pdf (678 KB)
  • IFB1MDG1901FurnishandInstallStudioProductionEquipment.pdf (366 KB)
Public Opening Documents
  • 1MDG1901BidTab.pdf (20 KB)