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Public Higher Education Bulletin

 
Western Illinois University
SoleSource #R002071
Announcement of a Sole Source Purchase
Award Info Published Thursday August 1, 2019
Awarded to:
Vendor: Unifyed, LLC, Chicago, IL
Amount: An estimated $2,817,700.81
Terms:
An estimated start date of 8/31/2019 through 8/30/2029, 120 months
Renewals:
None
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday July 29, 2019
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Tuesday, July 16, 2019
The University awarded a contract for Commercial ERP for Higher Education to Unifyed, LLC, Chicago, IL, for an estimated $2,817,700.81.
The University has a need to source a commercial ERP system for Higher Education which allows input as a development partner in the design and implementation. This is needed due to the fact that a third party consulting company found that our existing custom-built ERP run on mainframe hardware is not meeting end user needs for timely access to data to enable responsible business decisions to be made via thorough analysis. In addition, as the mainframe hardware and correlating operating systems and software become less utilized as an industry, the ability to find affordable staff to maintain and update the system and hardware is increasingly more difficult. The end result of this will be an ERP system that allows significant input for customization at no additional cost to ensure the new system meets the needs of our users and business processes to the greatest extent possible. This will also cut down on the additional systems that will need to be built/purchased to supplement the ERP system. The University, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Unifyed, LLC. The University has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the University has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the University's needs (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive the information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the To source a commercial ERP system for Higher Education which allows input as a development partner in the design and implementation. This is needed due to the fact that a third party consulting company found that our existing custom-built ERP run on mainframe hardware is not meeting end user needs for timely access to data to enable responsible business decisions to be made via thorough analysis.

For additional information, contact:
Shannon Reed
227 Sherman Hall
1 University Circle
Western Illinois University
Macomb, IL 61455
Phone: (309) 298-1819
FAX: (309) 298-1927
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Date:
July 31, 2019
Time:
2:00 PM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
July 26, 2019
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • R002071-Unifyed.pdf (458 KB)
Sole Source Justification Part 2
  • R002071Pt2.pdf (35 KB)