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Public Higher Education Bulletin

Western Illinois University
RFP #R002419

Request for Proposal: University Food Services

Award Info Published Monday June 8, 2020
Awarded to:
Vendor: Sodexo America, LLC, Altamonte Springs, FL
Amount: An estimated $60,000,000
An estimated start date of 8/1/2020 through 6/30/2025
1 five-year
Potential Future Renewals: $80,000,000
Number of Unsuccessful, Responsive Respondents: 0
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Constance Ratliff.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday April 7, 2020
To comply with Governor Pritzker's Executive Order 2020-18 (EO 2020-18) statewide stay at home directive for COVID-19, this bid opening has been extended to May 7, 2020 at 2:00 PM. As the COVID-19 situation evolves, the opening date may be further extended. Please continue to monitor the IPHEC bulletin for further updates.
This notice has been modified
Published Monday March 23, 2020
Due to Executive Order EO 2010-10 and the current situation with Covid-19, the bid opening is extended to April 9, 2020. This date may need to be further extended.
This notice has been modified
Published Tuesday March 10, 2020
The bid opening is extended to March 24, 2020 and attached are a list of questions and answers. Under "Other Public Documents", eight labor forms have been added.
First published Tuesday, February 25, 2020
Sealed proposals will be accepted below until 2:00 PM, Thursday May 7, 2020:
At the following address:
227 Sherman Hall
1 University Circle
Macomb, IL 61455
The University invites proposals from contractors to provide a comprehensive food service program.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Shannon Reed
227 Sherman Hall
1 University Circle
Western Illinois University
Macomb, IL 61455
Phone: (309) 298-1819
FAX: (309) 298-1927
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Constance Ratliff
Submit 6 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
There is a 10 percent Veteran-owned business goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

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Specification Documents
  • R002419Addendum1.docx (49 KB)
  • R002419UniversityFoodService.docx (1 MB)
Other Public Documents
  • CentralAdminLaborForms-1.xlsx (25 KB)
  • CentralRetailLaborForms-1.xlsx (25 KB)
  • CorbinOlsonDiningLaborForms.xlsx (25 KB)
  • LincolnWashingtonGroteLaborForms.xlsx (25 KB)
  • ProposedLaborSummary.xlsx (10 KB)
  • R002419UtilizationPlanBEP.pdf (2 MB)
  • R002419UtilizationPlanVSB.pdf (2 MB)
  • RetailProposedLaborForms.xlsx (25 KB)
  • RetailStipesHallLaborForms.xlsx (25 KB)
  • ThompsonDiningLaborForms.xlsx (25 KB)
Public Opening Documents
  • R002419bidtab.pdf (54 KB)