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Public Higher Education Bulletin

Western Illinois University
RFP #R012420Rebid

Request for Proposal: University Copier (MFD) Program

Award Info Published Thursday December 10, 2020

Konica Minolta Business Solutions USA IncPeoria, IL

  • Amount: An estimated $400,000
  • Terms: An estimated start date of 2/1/2021 through 1/31/2026
  • Renewals: 5 one-year
  • Potential Future Renewals: $400,000

Unsuccessful respondents (7)



8 total

1 successful respondent

7 unsuccessful respondents

0 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Lora Lidaywa, (309) 298-1819

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Constance Ratliff

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Wednesday July 22, 2020
The due date has been extended to July 28, 2020 at 2:00 PM CST. Addendum 3 has been added. Revised E-Bidding Instructions have been added. Form B has been added. Paper/Mail submissions will also now be accepted in addition to e-bidding.
This notice has been modified
Published Tuesday July 14, 2020
The due date has been extended to July 23, 2020 at 2:00 PM CST. Addendum 2 has been attached with clarifications and vendor questions/WIU responses. Special note in Section 12: machine ID 90477 was listed as black & white but is actually a color machine.
This notice has been modified
Published Tuesday July 7, 2020
The link for the non-mandatory pre-proposal meeting is included in Addendum 1 (R012420RebidAddendum1.pdf).
First published Tuesday, June 30, 2020
Sealed proposals will be accepted below until 2:00 PM, Tuesday July 28, 2020:
At the following address:
Western Illinois University
1 University Circle
Document & Publication Services
Attn: Lora Lidaywa (Purchasing)
Macomb, IL 61455
via Electronic Bidding
Western Illinois University is soliciting proposals to provide multi-function devices (MFDs) that will seamlessly integrate into the existing infrastructure on the Western Illinois University campuses at Macomb and the Quad Cities and other University facilities.
A Pre-Submission Conference via Zoom is scheduled for Wednesday, July 8, 2020 at 10:00 AM CST. See section 1.5 of the request for proposal document for additional information.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Lora Lidaywa
Western Illinois University
Sherman Hall 227
1 University Circle
Macomb, IL 61455
Phone: (309) 298-1819
FAX: (309) 298-1927
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
Submit 1 electronic bidding copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • E-BiddingVendorInstructions.pdf (317 KB)
  • FormA.docx (80 KB)
  • FormB.docx (34 KB)
  • R012420Rebid.docx (327 KB)
  • R012420RebidAddendum1.pdf (139 KB)
  • R012420RebidAddendum2.pdf (1 MB)
  • R012420RebidAddendum3.pdf (185 KB)
  • R012420RebidEbiddingScriptRevised.pdf (130 KB)
  • R012420RebidUPlan.pdf (2 MB)
Public Opening Documents
  • R012420RebidBidTab.pdf (88 KB)
Waiver Document
  • R012420RebidBEPwaiver.pdf (137 KB)