Western Illinois University
Request for Proposal: Contract Management Solution
CobbleStone SoftwareLindenwold, NJ
- Amount: An estimated $76,300
- Terms: An estimated start date of 9/1/2022 through 8/31/2024
- Renewals: 4 one-year
-
Potential Future Renewals:
$120,000
Unsuccessful respondents (2)
- Ahava ServicesBartlett, IL
An estimated $82,200
BEP [100% / $82,200]
- ClovityDublin, VA
An estimated $82,200
BEP [100% / $82,200]
Summary
Respondents
3 total
1 successful respondent
2 unsuccessful respondents
2 BEP vendors
0 VBP vendors
0 Small businesses
Buyer for this procurement: Lora Lidaywa, (309) 298-1819
Chief procurement officer for this procurement: John Donato
State purchasing officer for this procurement: Constance Ratliff
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Addendum 1 has been posted and includes an updated pricing table.
The opening date has been extended to March 10, 2022 at 2:00 PM CST.
First published Wednesday, February 16, 2022
Sealed proposals will be accepted below until 2:00 PM, Thursday March 10, 2022:
At the following address:
227 Sherman Hall
1 University Circle
Macomb, IL 61455
Western Illinois University is seeking to implement a comprehensive cloud-based contract management solution. Our desire would be a system with licensing for unlimited documents and a concurrent user licensing system. The purpose is to provide a central repository for contract information, provide for digital signatures and improve routing efficiency.
A voluntary pre-submission conference will be held virtually on Wednesday, February 23, 2022 at 10:00 AM CST. To obtain the Zoom link, email LJ-Lidaywa@wiu.edu. Additional information is included in section 1.5 of the RFP document.
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Lora Lidaywa
Western Illinois University
Sherman Hall 227
1 University Circle
Macomb, IL 61455
Phone: (309) 298-1819
FAX: (309) 298-1927
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
Submit 1 electronic and 2 paper copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.
This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.
The State of Illinois has a policy to encourage prospective vendors to hire
qualified veterans, minorities, females, persons with disabilities and ex-offenders.
