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Public Higher Education Bulletin

Western Illinois University
RFP #R224721Rebid

Request for Proposal: Contract Management Solution

Award Info Published Wednesday August 10, 2022

CobbleStone SoftwareLindenwold, NJ

  • Amount: An estimated $76,300
  • Terms: An estimated start date of 9/1/2022 through 8/31/2024
  • Renewals: 4 one-year
  • Potential Future Renewals: $120,000

Unsuccessful respondents (2)



3 total

1 successful respondent

2 unsuccessful respondents

2 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Lora Lidaywa, (309) 298-1819

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Constance Ratliff

Awarding concurrent user option.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Wednesday March 2, 2022
Addendum 1 has been posted and includes an updated pricing table.
This notice has been modified
Published Wednesday March 2, 2022
The opening date has been extended to March 10, 2022 at 2:00 PM CST.
First published Wednesday, February 16, 2022
Sealed proposals will be accepted below until 2:00 PM, Thursday March 10, 2022:
At the following address:
227 Sherman Hall
1 University Circle
Macomb, IL 61455
Western Illinois University is seeking to implement a comprehensive cloud-based contract management solution. Our desire would be a system with licensing for unlimited documents and a concurrent user licensing system. The purpose is to provide a central repository for contract information, provide for digital signatures and improve routing efficiency.
A voluntary pre-submission conference will be held virtually on Wednesday, February 23, 2022 at 10:00 AM CST. To obtain the Zoom link, email Additional information is included in section 1.5 of the RFP document.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Lora Lidaywa
Western Illinois University
Sherman Hall 227
1 University Circle
Macomb, IL 61455
Phone: (309) 298-1819
FAX: (309) 298-1927
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
Submit 1 electronic and 2 paper copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • R224721Rebid.pdf (343 KB)
  • R224721RebidAdd1.pdf (349 KB)
  • R224721RebidUPlan.pdf (2 MB)
Public Opening Documents
  • R224721RebidBidtab.pdf (74 KB)