Illinois State University
Bid #NB041521

Invitation for Bid: Cisco SmartNet Maintenance

Award Info Published Friday May 14, 2021

Executive Consultants United LLCChicago, IL

  • Amount: An estimated $292,524.13
  • BEP [100% / $292,524.13]
  • Terms: An estimated start date of 7/1/2021 through 6/30/2024
  • Renewals: 7 one-year
  • Potential Future Renewals: $2,415,000

Unsuccessful respondents (4)



5 total

1 successful respondent

4 unsuccessful respondents

1 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Nick Mullins, (309) 438-1946

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Constance Ratliff

No funds appropriated by the General Assembly will be used for this project. For the information recorded at the solicitation opening, see attached Bid_Tab.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Wednesday April 7, 2021
This modification addresses Vendor Questions in Addendum 02.

See attached files:
1. NB041521_Addendum02_Vendor_Questions.pdf
2. Detailed_Inventory_ISU_Cisco_SmartNet_v2corrections.xlsx
This notice has been modified
Published Friday April 2, 2021
This modification is to extend the Vendor Questions period through April 6, 20201.

See attached files:
1. NB041521_Addendum01.pdf
This notice has been modified
Published Wednesday March 31, 2021
This modification is to remind vendors about the State of Illinois requirements for submitting a bid.

See attached files:
1. NB041521_State_Requirements_Reminder.pdf
First published Tuesday, March 23, 2021
Sealed bids will be accepted below until 2:00 PM, Thursday April 15, 2021:
At the following address:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
via Electronic Bidding
Illinois State University is seeking a reseller to acquire its Cisco SmartNet maintenance. This maintenance includes hardware and software maintenance and licensing. The resulting contract is anticipated to begin July 1, 2021, through June 30, 2024. Options for renewal may extend the contract for up to seven (7) additional one-year periods subject to continuing need, availability of funds, and satisfactory service.

In response to COVID-19, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below.

ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date & time will not be accepted or evaluated.

Either electronic (e-bidding) or hard copy submissions will be accepted for this solicitation.

Read the attached E-Bidding instructions for critical information. (File: E-BiddingVendorInstructions.pdf)

NOTICE Pre-Bid Meeting
A voluntary pre-submission conference call will be held on Friday, April 2, 2021 at 10:00 AM CST, using the Zoom app, at which place and time all pertinent information will be shared. This pre-bid virtual meeting is not mandatory, however, it is highly encouraged. We will discuss state requirements as well as optional e-bidding registration details and instructions. The Zoom virtual/call-in meeting information is in the Specification Documents.

After the submission deadline, a recording of the solicitation opening is available upon request.

*Updated BEP Utilization Information*

A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to:

If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.

Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Nick Mullins
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1946
FAX: (309) 438-5555
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.


To obtain any of the following documents, please log into your Bulletin account.

Specification Documents

  • Detailed_Inventory_ISU_Cisco_SmartNet.xlsx (22 KB)
  • Detailed_Inventory_ISU_Cisco_SmartNet_v2corrections.xlsx (22 KB)
  • NB041521_Addendum01.pdf (737 KB)
  • NB041521_Addendum02_Vendor_Questions.pdf (585 KB)
  • NB041521_Cisco_SmartNet_Maintenance.pdf (5 MB)
  • NB041521_State_Requirements_Reminder.pdf (683 KB)

Other Public Documents

  • E-BiddingVendorInstructions.pdf (289 KB)

Conflict of Interest Document

  • NB041521_EC-United_ConflictofInterestReviewandDeterminationForm20160225V10.pdf (304 KB)

Bid Tabulation

  • Bid_Tab.pdf (900 KB)
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E-bidding is closed for this notice.

Learn more about e-bidding