Southern Illinois University Carbondale
SoleSource #L2020870001S

Announcement of a Sole Source Purchase

Renewal Info
Published Wednesday, April 24, 2024
Renewal entered into with:
Vendor: Kuali, Incorporated
Amount: An estimated $59,559
Renewal: 1st of 8, 6/1/2024 through 5/31/2025
Pricing Changes: 
Service/Product Changes: 
Sole Source Status: 
Yes, the procurement remains a sole source.
Potential Future Renewals: $390,441
The Chief Procurement Officer for this procurement is now Bridget McHatton.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed as this award goes through a state approval process.

Award Info Published Thursday June 8, 2023

Kuali, IncorporatedLehi, UT

  • Amount: An estimated $57,268
  • Terms: An estimated start date of 6/21/2023 through 5/31/2024, 11.5 months
  • Renewals: 8 twelve-month
  • Potential Future Renewals: $450,000



1 total
0 BEP vendors
0 VBP vendors
0 Small businesses

The University award process may be delayed as this award goes through a state approval process.

The hearing has been cancelled
Published Monday, June 5, 2023
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, May 23, 2023
The University awarded a contract for a Kuali Research system to Kuali, Incorporated, Lehi, UT, for an estimated $57,268.
The Office of Sponsored Projects Administration wishes to purchase a Kuali Research system for preaward proposal services and portfolio analysis.
The University, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Kuali, Incorporated. The University has provided detail justification to support its conclusion as shown on the attached Sole Source Justification form.
Although the University has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the Universitys need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration. The Southern Illinois University System operates under a single Enterprise Resource Planning (ERP) system, allowing all three campuses (SIUC, SOM, and SIUE) to utilize the same accounting system. As part of a University system it is a goal to streamline and standardize like processes across our three campuses. Our sister institution SIUE, Office of Research and Projects currently subscribes to Kuali Research to satisfy their need for Pre-Award Grant Management System. The justification for this sole source is that standardized systems across all three campuses will allow all three campuses to collaborate more effectively and more efficiently report on the sponsored research occurring on each campus.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Tina Logan
Phone: (618) 453-5751
FAX: (618) 453-6714
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

June 7, 2023
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone: (217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
June 2, 2023
Register with:
Catherine Bradbury
Phone: (217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.


To obtain any of the following documents, please log into your Bulletin account.

Sole Source Justification

  • L2020870001SKuali.pdf (857 KB)

Sole Source Justification Part 2

  • L2020870001SPt2.pdf (85 KB)

Conflict of Interest Document

  • L2020870001SFinancialDisclosure.pdf (196 KB)
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