Southern Illinois University Carbondale
Bid #M1239M
Invitation for Bid: HVAC Unit Replacements for Evergreen Terrace
Award InfoPublished Tuesday March 4, 2014
Awarded to:
Vendor: Heartland Mechanical Contractors, Inc., Murphysboro, IL
Amount: An estimated $240,800
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 1
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday February 4, 2014
Due to inclement weather, the pre-bid meeting date has been changed to February 6, 2014.
First published Friday, January 24, 2014
Sealed bids will be accepted at the address below until 2:00 PM, Tuesday February 18, 2014:

Procurement Services
113 Wakeland Hall, MC-6813
1215 Douglas Drive
Carbondale, IL 62901

Southern Illinois University Carbondale is seeking bids to replace the HVAC units in buildings located at Evergreen Terrace as outlined in the attached documentation.
A pre-bid conference is scheduled for this project at the Plant and Service Operations break room on the campus of Southern Illinois University, February 6, 2014 at 10:00a.m. CST, located at 210 Physical Plant Drive, Carbondale, IL. Attendance is highly recommended.
Registration for conducting business in the State of Illinois (30 ILCS 500/20-43) Sec. 20-43: Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. Do not confuse this requirement with the Board of Elections certification.
You may register to do business at http//
Failure to be in compliance at the time of bid opening will result in your bid being considered non-responsive.
Board of Elections: Public Act 095-0971, which became effective on January 1, 2009, requires vendors to register with the State Board of Elections before bidding on any State contract that exceeds $50,000. Registration is also required for all vendors currently holding and/or bidding on State contracts that in the aggregate exceed $50,000 in value.
Please check the State Board of Elections website for information on how to register. Please include your online certification with your bid response. See sample copy included within this bid package. Failure to be in compliance at the time of bid opening will result in your bid being considered non-responsive.

For additional information, contact:
Eric Massey
Phone: (618) 453-6715
FAX: (618) 453-6714
State Purchasing Officer - Steve Todt
The University reserves the right to accept or reject any and all responses or parts thereof. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. This procurement may be contingent on Board of Trustees approval. Solicitation documents may be obtained by contacting the Purchasing Office. There is a BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.


To obtain any of the following documents, please log into your Bulletin account.

Specification Documents

  • M1239M.pdf (3 MB)

Other Public Documents

  • Addendum1toM1239MHVACReplacementEvergreenTerrace.pdf (86 KB)
  • M1239MHVACReplacementEvergreenTerraceDrawings.pdf (2 MB)
  • M1239MHVACReplacementEvergreenTerraceProjectManual.pdf (637 KB)
  • M1239PreBidMeetingMinutes.pdf (60 KB)

Public Opening Documents

  • M1239MBidOpeningInfoHVACReplacementEvgTerrace.pdf (16 KB)

Conflict of Interest Document

  • M1239MPPBResponseHeartlandMechanicalContractors.pdf (260 KB)
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