University of Illinois System
RFP #1DGS1501
Request for Proposal: Commercial Card Services Program
Renewal Info
Published Thursday, May 16, 2024
Renewal entered into with:
Vendor: Bank of America, N.A.
Amount: An estimated $0
Renewal: 2nd of 2, 6/27/2024 through 6/26/2026
Amount: An estimated $0
Renewal: 2nd of 2, 6/27/2024 through 6/26/2026
Pricing Changes:
Increased revenue share of 15 basis points for University's spend payment term under program.
Service/Product Changes:
None
Potential Future Renewals:
None
Comments: This award is for the use of commercial card services as a payment mechanism for accounts payable. The proposed awardee is paid by the merchants that accept the University's commercial card for payment of goods and services through a reduction in the payment made by the proposed awardee to the merchants. Since the University is using the proposed Card Services Program award as a payment mechanism, the estimated award amount is $0.00.
The Chief Procurement Officer for this procurement is now Bridget McHatton.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.
The University award process may be delayed as this award goes through a state approval process.
Renewal Info
Published Thursday, June 3, 2021
Renewal entered into with:
Vendor: Bank of America, N.A.
Amount: An estimated $0
Renewal: 1st of 2, 6/27/2021 through 6/26/2024
Amount: An estimated $0
Renewal: 1st of 2, 6/27/2021 through 6/26/2024
Pricing Changes:
Increased revenue share of 10 basis points for University spend payment term under program. Decrease of select Partner Program participants' revenue share. Estimated increase of revenue of 175,000 annually based off of these changes.
Service/Product Changes:
None
Potential Future Renewals:
$0 Comments: This award is for the use of commercial card services as a payment mechanism for accounts payable. The proposed awardee is paid by the merchants that accept the University's commercial card for payment of goods and services through a reduction in the payment made by the proposed awardee to the merchants. Transactional spend under the program was $30.2 Million for Quarter 1 of 2021. Since the University is using the proposed Card Services Program award as a payment mechanism, the estimated award amount is $0.00.
The start/end dates in the original award were estimated. As stated in the solicitation, the term began upon contract execution, June 27.
The start/end dates in the original award were estimated. As stated in the solicitation, the term began upon contract execution, June 27.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Geno Marchizza.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.
The University award process may be delayed as this award goes through a state approval process.
Award Info Published Tuesday May 10, 2016
Bank of America, N.A.Charlotte, NC
- Amount: An estimated $0
- Terms: An estimated start date of 6/15/2016 through 6/14/2021
- Renewals: 1 three-year, then 1 two-year
- Potential Future Renewals: $0
- This vendor has agreed to extend their offer to other state universities of Illinois.
Unsuccessful respondents (5)
Buyer for this procurement: Daniel Szajna, (217) 333-2650
State purchasing officer for this procurement: Lee Saulter
Comments:
This award is for the use of commercial card services as a payment mechanism for accounts payable. The proposed awardee is paid by the merchants that accept the University's commercial card for payment of goods and services through a reduction in the payment made by the proposed awardee to the merchants. Transactional spend under the program was $147 Million for calendar year 2014. Since the University is using the proposed Card Services Program award as a payment mechanism, the estimated Amount is $0.00.
The start/end dates are estimated. Actual contract dates will begin upon execution and end five-years from that date.
The proposed awardee identified a dollar amount of spend to be subcontracted to a Business Enterprise Program (BEP) certified vendor and identified good faith efforts to meet the goal established in the original solicitation.
The University award process may be delayed as this award goes through a state approval process.
This notice has been modified
Published Thursday, July 2, 2015
The University is providing Amendment 2 to this solicitation to provide responses to questions asked by potential Respondents. These responses do not amend the current solicitation so Respondents are not required sign/return this amendment (Note, Respondents are still required to sign and return Amendment 1 as previously indicated).
This amendment maintains the previously published solicitation opening date. This solicitation will be opened on July 16, 2015 at 3:00 PM, as identified in the previous amendment document.
This amendment maintains the previously published solicitation opening date. This solicitation will be opened on July 16, 2015 at 3:00 PM, as identified in the previous amendment document.
This notice has been modified
Published Thursday, June 25, 2015
The University is providing Amendment 1 to this solicitation to amend the original solicitation document and provide responses to questions asked by potential Respondents. Due to the changes identified in this Amendment, Respondents are required to acknowledge acceptance of this amendment by signing it and returning it with their Technical Proposal (Packet 1).
The University is also updating the solicitation opening date. This solicitation will now be opened on July 16, 2015 at 3:00 PM, as identified in the amendment document.
The University is also updating the solicitation opening date. This solicitation will now be opened on July 16, 2015 at 3:00 PM, as identified in the amendment document.
This notice has been modified
Published Thursday, June 11, 2015
Potential Respondents have requested a copy of the solicitation document in Microsoft Word .DOC format. The University is providing this document attached to this amendment in the file titled "1DGS1501CommercialCardServicesRFP.docx". Please note that the Adobe PDF document that was originally attached is the official solicitation document and in the event there are any discrepancies between the two documents the Adobe PDF document titled "1DGS1501CommercialCardServicesRFP.pdf" supersedes the Word document.
The University has been asked whether there will be a call-in number to participate remotely for the pre-proposal conference on July 19, 2015. Due to the anticipated participation in the pre-proposal conference and the desire to allow Potential Respondents the ability to clearly ask questions, a call-in number will not be provided. Questions answered in the pre-proposal conference and their answers will be provided in a question and answer document at a subsequent date as an amendment to this notice.
This notice has been modified
Published Wednesday, May 20, 2015
The original notice published listed an incorrect solicitation opening date. The solicitation opening date is Thursday, July 9, 2015 at 3:00 PM. The solicitation document correctly identified this solicitation opening date and has not been changed. The remaining dates listed in the notice are correct.
First published Tuesday, May 19, 2015
Sealed proposals will be accepted below until 4:00 PM, Thursday, July 16, 2015:
At the following address:
Strategic Procurement
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820
Strategic Procurement
Illini Plaza, Suite 202
1817 South Neil Street, MC-603
Champaign, IL 61820
This request for proposal is to provide a commercial card services program to the University of Illinois on an �??as needed�?? basis. The proposed card program is required to be Visa or MasterCard or equal. For additional information please see the solicitation document.
Proposed TermThe initial award will commence upon Contract execution and five-years from that date, with the option to renew for one additional three-year renewal period and the option to renew for one additional two-year renewal period. Both renewal options would be under the same terms and conditions and be based on the continuing need, satisfactory performance, and availability of funds.
Questions Related to this SolicitationQuestions related to this solicitation must be submitted to the Solicitation Contact no later than 5:00 p.m. Local Time on June 29, 2015. Sections A.3 and A.4 of the solicitation document provides additional information.
Pre-Proposal ConferenceThe University will be holding a non-mandatory pre-proposal conference for this solicitation. Although the pre-proposal conference is not mandatory, potential Respondents are strongly encouraged to attend. The pre-proposal conference will be held on June 19, 2015 at 1:30 PM. Section A.5 of the solicitation document provides additional information.
Pre-Proposal Conference Location:
Illini Plaza
Suite 204
1817 South Neil Street Suite 204
Champaign, IL 61820
Suite 204
1817 South Neil Street Suite 204
Champaign, IL 61820
Respondent PresentationsRespondents should note the potential requirement for an online presentation to the evaluation team with an estimated scheduling date the week of August 3, 2015. Additional information is provided in Section B.1.3.4 of the solicitation document.
Documents Attached to this Solicitation
The following documents are attached to this solicitation notice:
1DGS1501CommercialCardServicesRFP.PDF: This is the request for proposal document which outlines the requirements for submitting a proposal for this solicitation. This document is attached in Adobe PDF format.
1DGS1501PricingProposal.XLS: This file contains the pricing proposal spreadsheets as required in Section 2 of the solicitation document. This document is attached in Microsoft Excel format.
1DGS1501Amendment1.PDF: This amendment document amends the original solicitation document. This amendment MUST BE SIGNED AND RETURNED with your proposal. This document is attached in Adobe PDF format.
1DGS1501AppendixIIUtilizationPLan.PDF: This is the amended Appendix II referenced in the amendment document. This file replaces Appendix II that was published in the original solicitation. This document is attached in Adobe PDF format.
1DGS1501Amendment2.PDF: This amendment document provides responses to questions asked by potential respondents. This document is attached in Adobe PDF format.
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Daniel Szajna
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-2650
FAX: (217) 239-6760
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-2650
FAX: (217) 239-6760
State Purchasing Officer - Gary Reis
The University reserves the right to accept or reject any and all responses or parts thereof.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.
The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.