Illinois Procurement BulletinPublic Institutions of Higher Education
University of Illinois System
SoleSource #9DGS2002

Announcement of a Sole Source Purchase

Change Order
Published Tuesday May 7, 2024
Vendor: TrustCommerce LLC
Change Order Amount: $70,000
This change order is to add the following two services into the TrustCommerce sole source award under 9DGS2002. The two services are as follows: 1) TC Safe - PCI validated point to point encryption environment, equipment licensing fees, and basic hardware, and, 2) Cloud Payments by TrustCommerce pricing

The Chief Procurement Officer for this procurement is now Bridget McHatton.

The University award process may be delayed as this award goes through a state approval process.

Renewal Info
Published Tuesday, June 6, 2023
Renewal entered into with:
Vendor: TrustCommerce LLC
Amount: An estimated $140,000
Renewal: 1st of 1, 7/1/2023 through 6/30/2025
Pricing Changes: 
The estimated cost has increased from the originally published Potential Future Renewals estimate. A signed change order justification has been attached to this notice outlining the need for the increase.
Service/Product Changes: 
None
Sole Source Status: 
The underlying requirements necessitating this sole economically feasible purchase remain for this service at the time of this renewal.
Potential Future Renewals: None
Comments: Please note, the awardee is TCCP, LLC d/b/a TrustCommerce LLC. The original award published under the doing business as name.
The Chief Procurement Officer for this procurement is now John Donato.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.


The University award process may be delayed as this award goes through a state approval process.

Award Info Published Wednesday December 18, 2019

TrustCommerce LLCSouth Coast Metro, CA

  • Amount: An estimated $212,500
  • Terms: An estimated start date of 12/6/2019 through 6/30/2023, 43 months
  • Renewals: 1 twenty-four-month
  • Potential Future Renewals: $90,000

The University award process may be delayed as this award goes through a state approval process.

The hearing has been cancelled
Published Tuesday, December 3, 2019
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Tuesday, November 19, 2019
The University awarded a contract for Online Payment Gateway/Credit Card Processing Srvc to TrustCommerce LLC, South Coast Metro, CA, for an estimated $212,500.
The University requires the use of a general purpose web-based processing interface, on-line payment gateway and credit card processor to process credit card payments at over 60 terminal locations as well as deposits for "Illini Cash". The University requires the on-line payment gateway and credit card processor to integrate with its payment and reconciliation systems through the use of application programming interfaces (APIs). In addition, the University requires that the payment gateway be certified as a point-to-point encryption (P2PE) solution system as outlined by the PCI Standards Council.
Upon implementation of the UI Hospital's Epic system, the University will also replace its current on-line payment gateway and credit card processor with this proposed awardee that is authorized to process payments within the Epic system (an additional 200+ terminals). The physical terminals from the previous provider will be upgraded (instead of being replaced) to work with TrustCommerce.
Although the University has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the University's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration. The University has determined that this purchase is only economically available from this source because the procurement has compatibility of equipment, accessories, replacement parts or services and relates to software license, upgrade or maintenance. See sole source justification attached for additional information.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Daniel Szajna
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-2650
FAX: (217) 239-6760
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:
December 4, 2019
Time:
9:00 AM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone: (217) 993-2327
E-mail:Catherine.Bradbury@illinois.gov
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration

Registration Deadline:
November 29, 2019
Register with:
Catherine Bradbury
Phone: (217) 993-2327
E-mail:Catherine.Bradbury@illinois.gov

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Documents

To obtain any of the following documents, please log into your Bulletin account.

Sole Source Justification

  • 9DGS2002.pdf (2 MB)

Sole Source Justification Part 2

  • 9DGS2002Pt2.pdf (29 KB)

Other Public Documents

  • ChangeOrder9DGS2002.pdf (373 KB)
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