University of Illinois Springfield
SoleSource #JM1320

Announcement of a Sole Source Purchase

Renewal Info
Published Monday December 21, 2020
Renewal entered into with:
Vendor: Kaltura Inc.
Amount: An estimated $70,000
Renewal: 1st of 5, 2/21/2021 through 2/20/2022
Pricing Changes: 
Service/Product Changes: 
Sole Source Status: 
Sole Source
Potential Future Renewals: $280,000
The Chief Procurement Officer for this procurement is now John Donato.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Tuesday November 12, 2019

Kaltura Inc.New York, NY

  • Amount: An estimated $62,000
  • Terms: An estimated start date of 2/21/2020 through 2/20/2021, 12 months
  • Renewals: 5 one-year
  • Potential Future Renewals: $320,000

The University has a need for cloud-based software service. This is needed because it meets the needs of UIS and provides a primary media management system to faculty, staff and students. The end result of this will be that UIS media management needs will be met. The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Kaltura Inc. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university´┐Żs need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Thursday October 31, 2019
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Wednesday, October 2, 2019
The University awarded a contract for cloud based services to Kaltura Inc., New York, NY, for an estimated $62,000.
Vendor will provide cloud-based media management, hosting and streaming services for University of Illinois Springfield.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jill Menezes
BSB 106
One University Plaza
Springfield, IL 62703
Phone: (217) 206-6651
FAX: (217) 206-6607
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

October 23, 2019
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
October 14, 2019
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.


To obtain any of the following documents, please log into your Bulletin account.

Sole Source Justification

  • JM1320Kaltura.pdf (220 KB)

Sole Source Justification Part 2

  • JM1320KalturaPt2.pdf (20 KB)

Conflict of Interest Document

  • KalturaDCOI2020.pdf (418 KB)
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