Request for Professional Services Qualifications (QBS): ISU Annual Professional Services Retainers
Addendum #3 and the voluntary pre-bid meeting attendance log have been posted. Please see attached files:
QBS040424_Add03.pdf
QBS040424_Pre-Bid-Attendance.pdf
Addendum #2 has been posted. Please see attached file:
QBS040424_Add02.pdf
Addendum #1 has been posted. Please see attached file:
QBS040424_Add01.pdf
Zoom links for pre-bid meeting and bid opening are included.
Illinois State University (ISU) is seeking professional Architectural (prime), Civil engineering (prime), Commissioning agent (prime), Electrical engineering (prime), Mechanical/Plumbing engineering (prime), Structural engineering (prime), and consulting services from teams who have experience in higher education facilities, including new and renovated construction. Those firms that cover multiple disciplines are encouraged to submit multiple team combinations but are limited to one proposal per discipline.
ISU will award three teams one-year retainer agreements with three one-year optional renewals for each discipline for an indefinite amount of projects, if any, for the duration of the agreement. Scope and fee negotiation will be on a per project basis. If agreement is not reached, ISU reserves the right to negotiate with another selected team. Work orders will be issued for each project. Services are focused on projects with design fees from $20,000 to $299,999. Work is not guaranteed to be awarded for the duration of the agreement.
Primes and their consultant services will include the full range of services and not be excluded or limited. The consultant teams identified shall cover all disciplines required for a complete design - bid - build project delivery methodology. Primes will be required to use those members of their team they feel appropriate for the scope of work being requested by ISU. Multiple consultant prime contracts may be awarded to the same project. In those situations, the architect will be responsible to coordinate the other consultants work and the bid set.
Please submit a separate response for each prime you would like to be considered for.
1. Architectural Engineering
2. Civil Engineering
3. Commissioning Agent
4. Electrical Engineering
5. Mechanical/Plumbing Engineering
6. Structural Engineering
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
Until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below. We will also be opening this solicitation to accept physical paper submissions from vendors with pending IPG number, or no IPG number.
ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date and time will not be accepted or evaluated.
Either electronic submissions OR paper submissions will be accepted for this solicitation.
IMPORTANT- If electronic submission is preferred, please read the attached E-Bidding instructions for critical information. (E-BiddingVendorInstructions.pdf)
VOLUNTARY PRE-BID MEETING:
Thursday, March 21st, 2024 at 10:00 AM local time.
The pre-bid meeting will be virtual using the Zoom app.
The Zoom meeting call in information will be included with an addendum posted with this solicitation.
This bulletin is the only official source of documents for this bid. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than 4:30pm Thursday, March 28th, 2024 to Jackie Gunderson at jnmaste@ilstu.edu.
*BEP Utilization Information*
A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to: https://cms.diversitycompliance.com.
If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.
Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Purchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-1220
Phone: (309) 438-1946
FAX: (309) 438-5555
- Submitted 1 copies of their qualifications.
- Licensed to practice as an architect, landscape architect, or engineer in the State of Illinois.
- Registered and authorized to do business in the State of Illinois.
- Utilize an AutoCAD compatible system to provide documents.
- There is a 30 percent BEP goal for this procurement. See solicitation documentation for details.
- The contract(s) for this solicitation could exceed $50,000 annually.
This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.
The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.