Invitation for Bid: Refrigeration Items

Southern Illinois University Carbondale requests responses from responsible vendors to meet its needs. A brief description is set forth below, with detailed requirements in subsequent sections of this solicitation. If you are interested and able to meet these requirements, the University appreciates and welcomes a response. Brief Description - To purchase refrigeration items as outlined in this documentation for the period through June 30, 2027.

Registration for conducting business with the State of Illinois (30 ILCS 500/20-43) Sec. 20-43. Bidder or offeror authorized to do business in Illinois. In addition to meeting any other requirement of law or rule, a person (other than an individual acting as a sole proprietor) may qualify as a bidder or offeror under this Code only if the person is a legal entity authorized to do business in Illinois prior to submitting the bid, offer, or proposal. The legal entity must be authorized to transact business or conduct affairs in Illinois prior to execution of the contract. Do not confuse this requirement with the Board of Elections certification. You may register to do business at http//cyberdriveillinois.com/departments/businessservices/howdoi.html

If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. If it is discovered that the vendor is non-compliant, but made a good faith effort to comply with registration efforts prior to the date the bid or offer is due, a chief procurement officer may provide the bidder 5 business days to achieve compliance. A chief procurement officer may extend the time to prove compliance by as long as necessary in the event that there is a failure within the State Board of Elections registration system. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.

Please include your Illinois Procurement Gateway registration number. If you are not registered, you may register at https//ipg.vendorreg.com. It is highly recommended that your register with the Illinois Procurement Gateway. You do not have to be registered at the time of bid opening to be in compliance.

There is a pre-submission conference scheduled for this solicitation on April 1, 2024 at 10am to discuss the State of Illinois and BEP/Veteran requirements. This is a teleconference. The number to join this conference is 877-937-7966. The participant passcode is 1398794. It is highly recommended that you attend this teleconference.

There is a 30 percent BEP goal for this procurement. See solicitation documentation for details.
There is a 3 percent Veteran-owned business goal for this procurement. See solicitation documentation for details.
The University reserves the right to accept or reject any and all responses or parts thereof.
The contract(s) for this solicitation could exceed $50,000 annually.