- Advanced Staging ProductionsWest Chester, PAAn estimated $689,559.93
Vendor did not submit a BEP Plan with proposal.
University of Illinois at Urbana-Champaign
RFP #1JXS2408
Request for Proposal: Full Production Services for Commencement Ceremony
Renewal Info
Published Monday, February 23, 2026
Renewal entered into with:
Vendor: Frost Lighting Company of Illinois, Inc.
Amount: An estimated $551,120
Renewal: 3rd of 3, 7/1/2026 through 6/30/2027
Amount: An estimated $551,120
Renewal: 3rd of 3, 7/1/2026 through 6/30/2027
Pricing Changes:
2.4% Increase
Service/Product Changes:
None
Potential Future Renewals:
None
The Chief Procurement Officer for this procurement is now Bridget McHatton.
The State Purchasing Officer for this procurement is now Todd Donaldson.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.
The University award process may be delayed as this award goes through a state approval process.
Renewal Info
Published Thursday, June 12, 2025
Renewal entered into with:
Vendor: Frost Lighting Company of Illinois, Inc.
Amount: An estimated $538,200
Renewal: 2nd of 3, 7/1/2025 through 6/30/2026
Amount: An estimated $538,200
Renewal: 2nd of 3, 7/1/2025 through 6/30/2026
Pricing Changes:
3% Increase
Service/Product Changes:
None
Potential Future Renewals:
$538,200 The Chief Procurement Officer for this procurement is now Bridget McHatton.
The State Purchasing Officer for this procurement is now Todd Donaldson.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.
The University award process may be delayed as this award goes through a state approval process.
Renewal Info
Published Wednesday, June 12, 2024
Renewal entered into with:
Vendor: Frost Lighting Company of Illinois, Inc.
Amount: An estimated $522,502
Renewal: 1st of 3, 7/1/2024 through 6/30/2025
Amount: An estimated $522,502
Renewal: 1st of 3, 7/1/2024 through 6/30/2025
Pricing Changes:
3% Increase
Service/Product Changes:
None
Potential Future Renewals:
$1,045,005 The Chief Procurement Officer for this procurement is now Bridget McHatton.
The State Purchasing Officer for this procurement is now Todd Donaldson.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.
The University award process may be delayed as this award goes through a state approval process.
Award Info Published Monday February 5, 2024
Frost Lighting Company of Illinois, Inc.Chicago, IL
- Amount: An estimated $507,284
- Terms: An estimated start date of 2/9/2024 through 6/30/2024
- Renewals: 3 one-year
- Potential Future Renewals: $1,615,000
- Broman Resa, LLC, DBA Herriott's Rents (subcontractor)BEP [5% / $25,364]
Unsuccessful respondents (1)
Summary
Respondents
2 total
1 successful respondent
1 unsuccessful respondent
0 BEP vendors
0 VBP vendors
0 Small businesses
Buyer for this procurement: Jacob Shaw, (217) 333-5809
Chief procurement officer for this procurement: Bridget McHatton
State purchasing officer for this procurement: Bridget McHatton
The University award process may be delayed as this award goes through a state approval process.
This notice has been modified
Published Friday, December 22, 2023
Amendment 2 is to answer vendor questions
This notice has been modified
Published Wednesday, December 20, 2023
Amendment 1 is to answer vendor questions.
First published Thursday, December 14, 2023
Sealed proposals will be accepted below until 2:00 PM, Tuesday, January 9, 2024:
At the following address:
Purchasing Division
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820-0000
Purchasing Division
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820-0000
The University of Illinois Urbana-Champaign, is looking for a vendor to furnish and provide full production services for the Commencement Ceremony at Memorial Stadium in May 2024. This includes audio, staging, video, lighting, fabric, custom design, set-up, tear-down and installation. Professional, dependable, experienced vendor that can deliver a safe, accessible and high profile event for 30,000 plus people.
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jacob Shaw
212 Illini Plaza
1817 S. Neil Street
STE 212
Champaign, IL 61820
Phone: (217) 333-5809
FAX: (217) 239-6877
212 Illini Plaza
1817 S. Neil Street
STE 212
Champaign, IL 61820
Phone: (217) 333-5809
FAX: (217) 239-6877
Chief Procurement Officer - Bridget McHatton
State Purchasing Officer - Bridget McHatton
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 4 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 4 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.
This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.
The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.