Illinois Procurement BulletinPublic Institutions of Higher Education
University of Illinois at Urbana-Champaign
SoleSource #1DDM2620173709

Announcement of a Sole Source Purchase

Award Info Published Monday July 14, 2025

Midwest Machinery Resources LLC/HFO ChicagoElk Grove, IL

  • Amount: An estimated $146,159
  • Terms: One-time transaction

Summary

Vendors

1 total
0 BEP vendors
0 VBP vendors
0 Small businesses

The University award process may be delayed as this award goes through a state approval process.

This notice has been modified
Published Monday, July 14, 2025
The hearing has been cancelled
Published Wednesday, July 2, 2025
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, June 17, 2025
The University awarded a contract for CNC mill and lathe to Midwest Machinery Resources LLC/HFO Chicago, Elk Grove, IL, for an estimated $146,159.
The University has a need to purchase an industrial grade, industrial quality Haas CNC mill and lathe for its Aerospace Engineering student shop. This is needed to create a separate but similar student workspace from its existing research shop. The end result of this will be the continuity of equipment and controls between both shops. The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Midwest Machinery Resources LLC/HFO Chicago. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the universitys need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Debbie Montgomery
Illini Plaza, Suite 212
1817 South Neil Street, MC-602
Champaign, IL 61820
Phone: (217) 300-6818
Purchasing Website
Chief Procurement Officer - Bridget McHatton
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:
July 2, 2025
Time:
9:00 AM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone: (217) 993-2327
E-mail:Catherine.Bradbury@illinois.gov
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by teleconference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration

Registration Deadline:
June 27, 2025
Register with:
Catherine Bradbury
Phone: (217) 993-2327
E-mail:Catherine.Bradbury@illinois.gov

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Documents

To obtain any of the following documents, please log into your Bulletin account.

Sole Source Justification

  • 1DDM26201737091.pdf (958 KB)

Sole Source Justification Part 2

  • 1DDM2620173709Pt2.pdf (105 KB)
Log In