Governors State University
SoleSource #SS7725

Announcement of a Sole Source Purchase

Award Info Published Friday August 1, 2025

Ellucian Company LLCMalvern, PA

  • Amount: An estimated $1,619,914
  • Terms: An estimated start date of 8/1/2025 through 6/30/2030, 59 months
  • Renewals: None

Summary

Vendors

1 total
0 BEP vendors
0 VBP vendors
0 Small businesses

The University award process may be delayed as this award goes through a state approval process.

The hearing has been modified
Published Thursday, July 31, 2025
The CPO hearing determination is attached.
First published Monday, July 7, 2025
The University awarded a contract for Maintenance, updates & service for ERP software to Ellucian Company LLC, Malvern, PA, for an estimated $1,619,914.
The university has a need to contract for ERP software maintenance, software updates and software services for the GSU Campus-wide Enterprise Resource Planning (ERP) 'Colleague' software system. This software is used for processing payments, enrolling students and to provide statutorily and Federally required reports and data.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Janina Bardwell
1 University Parkway
University Park, IL 60484
Phone: (708) 235-7443
Chief Procurement Officer - Bridget McHatton
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:
July 23, 2025
Time:
9:00 AM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone: (217) 993-2327
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
July 18, 2025
Register with:
Catherine Bradbury
Phone: (217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Documents

To obtain any of the following documents, please log into your Bulletin account.

Sole Source Justification

  • SS7725.pdf (735 KB)

Public Hearing Documents

  • CPODetermination-GovernorsStateUniversity-SS772507-30-25.pdf (270 KB)
  • SS7725Part2.pdf (188 KB)

Other Public Documents

  • EllucianProprietaryLetter.pdf (74 KB)
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