Request for Proposal: Laundry Equipment and Services

Renewal Info

Published Tuesday, February 25, 2025

Renewal entered into with:

Vendor: Washlava, Inc.
Amount: An estimated $330,000
Renewal: 1st of 2, 7/1/2025 through 6/30/2028

Pricing Changes:

None

Service/Product Changes:

None

Potential Future Renewals: $220,000

The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed as this award goes through a state approval process.

Change Order

Published Tuesday February 13, 2024

Vendor: Washlava, Inc.
Change Order Amount: $0
Washlava Inc has been assigned to Fowler Equipment Company, Inc.

The buyer for this procurement is now Danita Starwalt , (217) 581-7747.

The Chief Procurement Officer for this procurement is now Bridget McHatton.

The University award process may be delayed as this award goes through a state approval process.

Award Info Published Friday August 7, 2020

Washlava, Inc.Tampa, FL

Amount: An amount not to exceed $550,000

Terms: An estimated start date of 8/14/2020 through 6/30/2025
Renewals: 1 three-year, then 1 two-year
Potential Future Renewals: $550,000

Unsuccessful respondents (2)

Buyer for this procurement: Justin Richardson, (217) 581-7745

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Constance Ratliff

Comments:
There was no BEP goal for JDR21-03-1. EIU issued a BEP contract waiver. After searching NIGP codes: 04594, 500, 50000, 50063, 50096, 93442, 93443, 954, 95400, 95864, and 98345, there were five BEP vendors. Of those five, one was a sheltered workshop, another was a laundromat, and another did not provide the type of services required. As for the two other BEP vendors, one provides industrial equipment and the other provides used/refurbished laundromat equipment. The University is needing new, commercial equipment.

The University award process may be delayed as this award goes through a state approval process.

This notice has been modified

Published Thursday, April 2, 2020

During this pandemic, to accommodate Vendors who may not have ability to access a printer or copy facility for the requested copies and USB, solicitation responses may be emailed to purchase@eiu.edu . If you are submitting by e-mail, please ensure pricing is in a separate attachment, or it may be rejected. The subject line of the e-mail needs to read as follows: Bulletin Reference #: JDR21-03-1 Due: 04/9/2020

First published Monday, March 23, 2020

Sealed proposals will be accepted below until 2:00 PM, Thursday, April 9, 2020:

At the following address:
Eastern Illinois University
Procurement, Disbursements & Contract Services
1135 Old Main
600 Lincoln Ave
Charleston, IL 61920

This is a re-bid of JDR21-03. Vendors must respond to the new solicitation to be considered for award. Eastern Illinois University seeks to rent quality laundry equipment and services for the on-campus residents. Laundry services will be provided at multiple housing facilities across campus. The University proposes to include the cost of laundry in room/board rates for students in traditional residence halls and EIU Greek Court housing. The vendor will provide domestic grade equipment for Resident Staff apartments. The vendor will provide vend-operated equipment for University operated student apartments (University Court) and family housing areas (University Apartments). Students in these facilities will be able to utilize smartphone technology through an "App" to monitor machine use, track cycles, and be notified when cycles are complete (aka laundry alert system).

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:

Justin Richardson
1135 Old Main
600 Lincoln Avenue
Charleston, IL 61920
Phone: (217) 581-7745
FAX: (217) 581-6015

Purchasing Website

Chief Procurement Officer - Ben Bagby

State Purchasing Officer - Constance Ratliff

Submit 5 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is no BEP goal for this procurement.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Documents

To obtain any of the following documents, please log into your Bulletin account.

Specification Documents

COVID-19Announcement.pdf (148 KB)
JDR21-03-1.pdf (515 KB)
JDR21-03-1ListofWashersandDryers.xlsx (1 MB)
JDR21-03-1TradeInInventory.xlsx (19 KB)
StateofIllinoisRequirements.pdf (177 KB)

Public Opening Documents

JDR21-03-1BidTabulation.pdf (257 KB)

Waiver Document

JDR21-03-1BEPWaiver.pdf (51 KB)