Mid Illinois Mechanical, IncBloomington, IL
Unsuccessful respondents (2)
1 successful respondent
2 unsuccessful respondents
Buyer for this procurement: Mary Kate Schopp
Chief procurement officer for this procurement: Bridget McHatton
State purchasing officer for this procurement: Constance Ratliff
The University award process may be delayed as this award goes through a state approval process.
The Pre-Bid Meeting and Site Visit attendance log has been posted. Please see attached file:
MC230036_Pre-Bid_Attendance.pdf
Addendum #1 has been posted. Please see attached file:
MC230036_Add01.pdf
Zoom links for pre-bid meeting and bid opening are included.
Contractor shall provide all labor, equipment, and materials for the Illinois State University Cook Hall (CH) 208 and 210 Data Room Cooling project. A heating single prime will serve as the general contractor for the project with the expectation to subcontract all other work outside of the heating scope. Work includes, but is not limited to, the following: Demolish (3) existing DX fan coil units, ductwork, refrigeration piping, electrical wiring and grade mounted condensing units. Patch all surfaces to match adjacent. Determine existing heating load and add 15 percent additional capacity for a new mechanical cooling system with N1 capacity that serve both CH 208 and 210. Unit to be ducted, free standing (horizontal or vertical) and the location shall be coordinated with the existing racks and wiring. Controls provided and installed by ISU. Both spaces shall re-use existing LED lighting. Existing ceiling grid and tile shall be removed in CH 208 and not reinstalled. Relocate existing fire alarm devices and fire suppression nozzles as required. The ceiling in CH 210 is exposed and shall remain unchanged. Each room shall be pressure tested individually for the 6 chemical fire suppression system. The existing fire suppression systems shall be verified that they are adequate to serve their respective spaces. Each space shall activate individually and shall be isolated from the other. Server equipment will remain in operation during project so protection and adequate temporary cooling must be maintained.
At the following addressPurchasing Office
Illinois State University at Uptown Crossing
1220 Campus Box
100 South Fell Avenue, Suite D
Normal, IL 61790-0000
Until further notice, ISU is enabling electronic submission of submittals (e-bidding). New electronic submittal regulations and instructions are noted below. We will also be opening this solicitation to accept physical paper submissions from vendors with pending IPG number, or no IPG number.
ISU will continue to maintain and follow all Illinois Procurement Code Regulations and Rules. Any submittals received after the identified due date and time will not be accepted or evaluated.
Either electronic submissions OR paper submissions will be accepted for this solicitation.
IMPORTANT- If electronic submission is preferred, please read the attached E-Bidding instructions for critical information. (E-BiddingVendorInstructions.pdf)
MANDATORY PRE-BID MEETING:
Thursday, May 8th, 2025 at 10:00 AM local time.
The pre-bid meeting will be virtual using the Zoom app.
The Zoom meeting call in information will be included with an addendum posted with this solicitation.
Mandatory Site Visit- Following the pre-bid meeting, a site visit will be offered on Thursday, May 8th at 1:00pm. More information about the site visit will be shared during the pre-bid meeting.
Interested Prime bidders must attend this meeting and your company's name must appear on the official attendance log. This log will be used in the bid opening process, and if your company's name does not appear on the log, your bid will not be opened. Both the pre-bid meeting and the site visit are mandatory.
PARTICIPATION IN A U.S. DEPARTMENT OF LABOR APPROVED AND REGISTERED APPRENTICESHIP & TRAINING PROGRAM IS REQUIRED ON PUBLIC WORKS BY PROCUREMENT CODE (30 ILCS 500/30-22). Illinois State University requests that you submit a Certificate of Registration in an approved Apprenticeship and Training Program issued by the Office of Apprenticeship Training, Employer and Labor Services, Bureau of Apprenticeship and Training, with your bid.
This bulletin is the only official source of documents for this bid. Clarifications or modifications to drawings or specifications will be posted via addendum. To give questions appropriate consideration and to give bidders time to respond to the resulting clarifications, the University requires that all questions be submitted no later than 4:30pm May 14th, 2025 to Mary Kate Schopp at mkschop@ilstu.edu.
*BEP Utilization Information*
A list of University-supplied NIGP commodity codes has been included in Part III of this solicitation's BEP Utilization Plan. Per the Utilization Plan's instructions, vendors who request a waiver from the goal on the basis of good faith efforts must exhaustively contact each vendor certified with the University-supplied commodity codes and document that contact in the Utilization Plan's Good Faith Efforts Contact Log. Waiver requests cannot be granted without exhausting outreach efforts in accordance with the Utilization Plan. For current and official BEP resources go to: https://cms.diversitycompliance.com.
If the list of University-supplied NIGP commodity codes excludes a code that a prospective respondent or BEP-certified vendor believes should be included with the solicitation, additional codes may be requested and must be submitted by the question deadline for this solicitation. These requests should be made through a commodity code addition form supplied by the University buyer assigned to this solicitation. Email the buyer to obtain this form. If requested, additional University-supplied commodity codes may be added to the Utilization Plan by addendum at the University's discretion.
Subcontractors must meet the same requirements as prime contractors to do business with Illinois State University.
This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.
The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.
