Northern Illinois University
Request for Proposal: Conference and Event Scheduling System
Renewal entered into with:Vendor: Ungerboeck Software International, Inc.
Amount: An estimated $603,042
Renewal: 5,6,7 and 8 of 8, 7/1/2024 through 6/30/2028
Pricing Changes:
3%
Service/Product Changes:
None
Potential Future Renewals:
None
The Chief Procurement Officer for this procurement is now Bridget McHatton.
The State Purchasing Officer for this procurement is now Eleanor Curcuro.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.
The University award process may be delayed as this award goes through a state approval process.
Renewal entered into with:Vendor: Ungerboeck Software International, Inc.
Amount: An estimated $160,000
Renewal: 4 of 8, 7/1/2023 through 6/30/2024
Pricing Changes:
7%
Service/Product Changes:
none
Potential Future Renewals:
$603,042
Comments: Vendors Name Correction: Ungerboeck Software International, LLC. Note to Awardee: No work shall proceed without the authorization and/or correspondence from the Procurement Services and Contract Management office or receipt of a Purchase Order and/or Contract.
The State Purchasing Officer for this procurement is now Eleanor Curcuro.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.
The University award process may be delayed as this award goes through a state approval process.
Renewal entered into with:Vendor: Ungerboeck Software International, Inc.
Amount: An estimated $159,783
Renewal: 3rd of 8, 7/1/2022 through 6/30/2023
Pricing Changes:
7%
Service/Product Changes:
None
Potential Future Renewals:
$763,042
Comments: Note to Awardee: No work shall proceed without the authorization and/or correspondence from the Procurement Services and Contract Management office or receipt of a Purchase Order and/or Contract.
The buyer for this procurement is now Kevin Lam , (815) 753-1675.
The State Purchasing Officer for this procurement is now Carla Carreno.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.
The University award process may be delayed as this award goes through a state approval process.
Vendor: Ungerboeck Software International, Inc.
Change Order Amount: $757,178
There was an error on initial and potential award
The State Purchasing Officer for this procurement is now Carla Carreno.
The University award process may be delayed as this award goes through a state approval process.
Renewal entered into with:Vendor: Ungerboeck Software International, Inc.
Amount: An estimated $209,353
Renewal: 2nd of 8, 7/1/2021 through 6/30/2022
Pricing Changes:
None
Service/Product Changes:
None
Potential Future Renewals:
$165,647
Comments: Note to Awardee: No work shall proceed without the authorization and/or correspondence from the Procurement Services and Contract Management office or receipt of a Purchase Order and/or Contract.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Carla Carreno.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.
The University award process may be delayed as this award goes through a state approval process.
Renewal entered into with:Vendor: Ungerboeck Software International, Inc.
Amount: An estimated $110,000
Renewal: 1st of 8, 7/1/2020 through 6/30/2021
Pricing Changes:
None
Service/Product Changes:
None
Potential Future Renewals:
$375,000
Comments: 20 BEP Goal - Waiver Approved. Note to Awardee: No work shall proceed without the authorization and/or correspondence from the Procurement Services and Contract Management office or receipt of a Purchase Order and/or Contract.
The State Purchasing Officer for this procurement is now Carla Carreno.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.
The University award process may be delayed as this award goes through a state approval process.
Ungerboeck Software International, Inc.O'Fallon, MO
- Amount: An estimated $170,000
- Terms: An estimated start date of 5/1/2019 through 6/30/2020
- Renewals: 8 one-year
-
Potential Future Renewals:
$485,000
Unsuccessful respondents (1)
Buyer for this procurement: Kent Clapsaddle, (815) 753-6107
State purchasing officer for this procurement: Carla Carreno
The University award process may be delayed as this award goes through a state approval process.
The University has provided responses to questions from prospective vendors. Addendum #3 has been issued.
The RFP opening date has been changed to June 14, 2018. Addendum #2 has been issued.
As indicated in Section 1.5.1 of the RFP, a pre-submission conference call is scheduled:
Date: Tuesday, May 22, 2018
Time: 2pm CDT (local time)
While not mandatory, all prospective vendors are highly encouraged to call in and learn more about the opportunity. Questions fielded during the call will be addressed via written addendum to the RFP, posted to the Illinois Procurement Bulletin.
Call in number: 815-753-0010
Please note: this is a simple party line, there is no access code required.
First published Monday, May 14, 2018
Sealed proposals will be accepted below until 3:00 PM, Thursday, June 14, 2018:
At the following address:
Purchasing Office
Lowden Hall, Room 107
DeKalb, IL 60115-2828
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Kent Clapsaddle
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-6107
FAX: (815) 753-6800
State Purchasing Officer - Nicole Krneta Rogers
This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.
The State of Illinois has a policy to encourage prospective vendors to hire
qualified veterans, minorities, females, persons with disabilities and ex-offenders.
