- Pace Systems, Inc.Naperville, ILAn estimated $18,031,470.84BEP [100% / $0]
University of Illinois System
RFP #9DGS2202
Request for Proposal: IT Hardware and Software Sheltered Market RFP
Renewal Info
Published Tuesday, January 27, 2026
Renewal entered into with:
Vendor: PIER Group LLC
Amount: An estimated $85,000,000
Renewal: 1st of 1, 6/30/2026 through 6/30/2030
Amount: An estimated $85,000,000
Renewal: 1st of 1, 6/30/2026 through 6/30/2030
Pricing Changes:
None
Service/Product Changes:
None
Potential Future Renewals:
None
The Chief Procurement Officer for this procurement is now Bridget McHatton.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.
The University award process may be delayed as this award goes through a state approval process.
Change Order
Published Monday January 12, 2026
Vendor: PIER Group LLC
Change Order Amount: $55,000,000
The University is utilizing this Change Order to provide notice as required under Procurement Rule 4.2055 g) 2) of an increase in the potential future renewal amount previously published on the original award notice. This increase is allowed as the contract entered into under this award was for an indefinite quantity as defined it the Procurement Rules.
The University’s potential future renewal amount that was previously estimated is being increased to $85M over the four-year renewal term allowed under the original award.
At the time the original award was made, the University utilized its historical spend to provide the potential future renewal estimate. The use of this award exceeded the original estimates necessitating the increase in the potential future renewals amount. Please note, this is not considered a change order as this is a indefinite quantity contract. We’re using the change order posting to provide notice required under the Rules.
After completion of the routing for this notice, University will be proceeding forward with a notice of renewal on this award.
Change Order Amount: $55,000,000
The University is utilizing this Change Order to provide notice as required under Procurement Rule 4.2055 g) 2) of an increase in the potential future renewal amount previously published on the original award notice. This increase is allowed as the contract entered into under this award was for an indefinite quantity as defined it the Procurement Rules.
The University’s potential future renewal amount that was previously estimated is being increased to $85M over the four-year renewal term allowed under the original award.
At the time the original award was made, the University utilized its historical spend to provide the potential future renewal estimate. The use of this award exceeded the original estimates necessitating the increase in the potential future renewals amount. Please note, this is not considered a change order as this is a indefinite quantity contract. We’re using the change order posting to provide notice required under the Rules.
After completion of the routing for this notice, University will be proceeding forward with a notice of renewal on this award.
The Chief Procurement Officer for this procurement is now Bridget McHatton.
The University award process may be delayed as this award goes through a state approval process.
Award Info Published Tuesday February 1, 2022
PIER Group LLCJasper, IN
- Amount: An estimated $34,000,000
- BEP [100% / $0]
Amount estimated, not a guarantee of spend
- Terms: An estimated start date of 3/18/2022 through 6/30/2026
- Renewals: 1 four-year
- Potential Future Renewals: $30,000,000
Unsuccessful respondents (1)
Summary
Respondents
2 total
1 successful respondent
1 unsuccessful respondent
2 BEP vendors
0 VBP vendors
0 Small businesses
Buyer for this procurement: Daniel Szajna, (217) 333-2650
Chief procurement officer for this procurement: John Donato
State purchasing officer for this procurement: Geno Marchizza
Comments:
Pier Group Pricing Discount Evaluated at $18,103,840.16
Pace Systems Pricing Discount Evaluated at $18,031,470,84
Award estimated based off of historical spend and potential growth in spend under this award (approximately $7.5M per year). Award estimate is not a guarantee of spend under this award.
This award is subject to the approval of The Board of Trustees of the University of Illinois.
The University award process may be delayed as this award goes through a state approval process.
This notice has been modified
Published Friday, September 3, 2021
Amendment 1 is being published to 1) update the solicitation due date and time, 2) provide modifications to the solicitation document, and 3) provide responses to questions posed by potential respondents. Amendment 1 should be signed and returned with your technical proposal showing acknowledgement of the changes stated in the amendment.
First published Monday, August 16, 2021
Sealed proposals will be accepted below until 2:00 PM, Thursday, October 7, 2021:
At the following address:
System Purchasing and Support Services
Electronic Bidding ONLY
Hard-Copy Proposals will not be accepted
Champaign, IL 00000
System Purchasing and Support Services
Electronic Bidding ONLY
Hard-Copy Proposals will not be accepted
Champaign, IL 00000
via E-bidding
This is a Sheltered Market Solicitation to Minority, Women and Persons with Disabilities-Owned companies certified under the Business Enterprise Program (BEP) for Minorities, Women and Persons with Disabilities Act (30 ILCS 575). Proposals will only be accepted/considered from certified BEP participants. For information on the BEP certification process and to begin the certification process please visit:
https://www2.illinois.gov/cms/business/sell2/bep/Pages/Default.aspx
Please see the request for proposal for additional information.
https://www2.illinois.gov/cms/business/sell2/bep/Pages/Default.aspx
Please see the request for proposal for additional information.
The University of Illinois System ("University") seeks proposals from IT hardware and software resellers. The University's intent is to award one respondent for the category of IT Hardware and one respondent for the category of IT Software. A single respondent may be considered for an award for both categories, resulting in a single award.
The following files are attached to this notice:
- 9DGS2202ITHardwareSoftwareRFP.docx: is the University's request for proposal (RFP) which outlines the University's requirements and how to submit a proposal.
- 9DGS2202ITHardwareSoftwarePricing.xlsx: is for pricing proposal submission.
- SampleUniversityofIllinoisContract.pdf: See Section 8 of the RFP document for more details.
- EBiddingVendorInstructions.pdf: Instructions on how to submit an eBid through the Bulletin
- UPDATED9DGS2202ITHardwareSoftwarePricing.XLSX: Updated pricing spreadsheet that replaces the original pricing spreadsheet.
As described in Section 1.5 of the RFP, a pre-submission teleconference will be held Tuesday August 24, 2021 at 2:00 PM Central Time. Although it is not mandatory to attend, potential respondents are strongly recommended to attend. Please have a copy of the RFP available on the call. The University will review the RFP and highlight statutory requirements for submitting a proposal which can be evaluated. See the RFP for call-in information.
As described in the solicitation, Section 1.4, questions must be received no later than September 10, 2021, at 5:00 PM Central Time. Questions received prior to August 20, 2021 at 5:00 PM Central Time will be responded to on the pre-submission teleconference. All questions should be submitted to Daniel Szajna via e-mail (e-mail provided in the RFP).
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Daniel Szajna
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-2650
FAX: (217) 239-6760
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-2650
FAX: (217) 239-6760
Chief Procurement Officer - John Donato
State Purchasing Officer - Geno Marchizza
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 100 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 100 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.
This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.
The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.