University of Illinois System
Invitation for Bid: HID Global Branded Access Cards
Renewal entered into with:Vendor: ColorID, LLC
Amount: An estimated $1,227,177
Renewal: 2nd of 2, 7/1/2026 through 6/30/2029
Pricing Changes:
None
Service/Product Changes:
None
Potential Future Renewals:
None
The Chief Procurement Officer for this procurement is now Bridget McHatton.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.
The University award process may be delayed as this award goes through a state approval process.
Renewal entered into with:Vendor: ColorID, LLC
Amount: An estimated $1,227,177
Renewal: 1st of 2, 7/1/2023 through 6/30/2026
Pricing Changes:
None
Service/Product Changes:
None
Potential Future Renewals:
$1,227,177
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.
The University award process may be delayed as this award goes through a state approval process.
Vendor: ColorID, LLC
Change Order Amount: $55,423
Due to a a world-wide chip shortage caused by the COVID-19 pandemic and an unanticipated significant increase in student enrollment, an increase in quantity of card blanks for use in the University's iCard program is required.
The buyer for this procurement is now Andrea Lile , (217) 244-9312.
The University award process may be delayed as this award goes through a state approval process.
ColorID, LLCCornelius, NC
- Amount: An estimated $1,227,177
- Terms: An estimated start date of 8/1/2020 through 6/30/2023
- Renewals: 2 three-year
-
Potential Future Renewals:
$2,454,354
Unsuccessful respondents (5)
Buyer for this procurement: Daniel Szajna, (217) 333-2650
Chief procurement officer for this procurement: John Donato
State purchasing officer for this procurement: Geno Marchizza
The University award process may be delayed as this award goes through a state approval process.
Amendment 1 is being published to provide potential bidders with responses to questions asked during the pre-submission conference. This amendment also updates two sections of the bid document. Bidders must acknowledge receipt of this amendment in response to their bid by signing and attaching the amendment to their bid.
This amendment does
not change the due date for submissions of bids.
First published Friday, May 8, 2020
Sealed bids will be accepted below until 2:00 PM, Thursday, June 11, 2020:
At the following address:
System Purchasing and Support Services
No Physical Bids will be accepted
Only e-bids submitted through
Bulletin will be considered
Champaign, IL 61820
via E-bidding
The Board of Trustees of the University of Illinois on behalf of iCard Operations ("the University") is seeking Bids from qualified firms ("Bidders") to provide HID Global branded access card blanks for use in its iCard program for the approximate period from contract execution or purchase order issuance date through June 30, 2023 with the option to renew for two additional three-year periods at the same terms and conditions based on satisfactory performance, continuing need and availability of funds.
In accordance with Section 4.2050 of the Chief Procurement Officer for Public Institutions of Higher Education Standard Procumbent Rules this solicitation is a brand name only solicitation to ensure compatibility in existing systems. Alternative brand names will not be considered for an award.
A pre-submission conference will be held via teleconference on May 21, 2020 at 1:00 Local Time. Please see Section 1.5 of the solicitation document for details.
Questions related to this solicitation must be received prior to May 22, 2020 at 5:00 PM Local Time. Questions received and University responses may be posted as an addendum to the original solicitation on the Bulletin; only these written responses to questions shall be binding on the University. Vendors are responsible for monitoring the Bulletin for addenda and other updates.
Acceptance of bids will be made solely through the University's E-Bidding platform. The document titled e-BiddingVendorInstructions.docx outlines how to submit an E-Bid through the Illinois Procurement Bulletin for Higher Education.
Contact with the solicitation contact must be made electronically as outlined in Section 1.3 of the Solicitation document.
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Daniel Szajna
System Purchasing and Support Services
507 E Green Street
Suite 501, MC-407
Champaign, IL 61820
Phone: (217) 333-2650
FAX: (217) 239-6760
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Geno Marchizza
There is no BEP goal for this procurement.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.
The State of Illinois has a policy to encourage prospective vendors to hire
qualified veterans, minorities, females, persons with disabilities and ex-offenders.
