University of Illinois at Urbana-Champaign

SoleSource #1JNM21R0404533

Announcement of a Sole Source Purchase

Change Order

Published Friday April 25, 2025

Vendor: Interfolio Incorporated
Change Order Amount: $0
Interfolio Incorporated has assigned this sole source and all contract obligations to Elsevier Inc.

The Chief Procurement Officer for this procurement is now Bridget McHatton.

The University award process may be delayed as this award goes through a state approval process.

Renewal Info

Published Tuesday, August 15, 2023

Renewal entered into with:

Vendor: Interfolio Incorporated
Amount: An estimated $366,576
Renewal: 1st thru 3rd, 9/1/2023 through 8/31/2026

Pricing Changes:

18% total over the 3 year renewal term.

Service/Product Changes:

None

Sole Source Status:

The procurement remains a sole source.

Potential Future Renewals: None

The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed as this award goes through a state approval process.

Award Info Published Friday August 28, 2020

Interfolio IncorporatedWashington, DC

Amount: An estimated $309,500

Terms: An estimated start date of 9/1/2020 through 8/31/2023, 36 months
Renewals: 3 one-year
Potential Future Renewals: $309,500

The University award process may be delayed as this award goes through a state approval process.

The hearing has been cancelled

Published Wednesday, August 26, 2020

The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.

The Chief Procurement Officer for this procurement is now John Donato.

The State Purchasing Officer for this procurement is now Catherine Bradbury.

First published Tuesday, August 11, 2020

The University awarded a contract for an electronic Promotion & Tenure System to Interfolio Incorporated, Washington, DC, for an estimated $309,500.

The University has a need for a license for an electronic Promotion & Tenure System. This is needed in order to provide a secure and complete system for Promotion & Tenure review. The end result will be the shift from the current unsecure process to a secure system for processing the Promotion & Tenure information. The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Interfolio Incorporated. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.

The University has determined that this purchase is only economically available from this source because the item or service is copyrighted or patented and is not available except from the holder of the copyright or patent. item or service is copyrighted or patented and is not available except from the holder of the copyright or patent.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:

Jenna Montgomery
Phone: (217) 300-6467

Purchasing Website

Chief Procurement Officer - John Donato

State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:

August 26, 2020

Time:

9:00 AM

Location:

Stratton Building
Room 511
401 S. Spring Street

Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):

James R. Thompson Center
Room 9-036
100 West Randolph

Chicago, IL

Hearing Contact:

Catherine Bradbury

Phone: (217) 993-2327

E-mail:Catherine.Bradbury@illinois.gov

Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.

Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration

Registration Deadline:

August 21, 2020

Catherine Bradbury

Phone: (217) 993-2327

E-mail:Catherine.Bradbury@illinois.gov

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Announcement of a Sole Source Purchase

Award Info Published Friday August 28, 2020

Hearing Details

Registration

Documents

Sole Source Justification

Sole Source Justification Part 2

Other Public Documents